Now is your turn to apply them daily and improve your productivity. These statistics show the importance of efficiently managing your inbox. Let me Outlook Stuck on Synchronizing Folders share a few Outlook tips that will improve your email management. Set a reminder by selecting a time frame from the "Reminder" dropdown menu. Check Sync Contact Groups if you have groups in the contact list and would like to sync members of that group.

How can I manage complicated tasks?

Fortunately, with Outlook, you can view multiple accounts simultaneously. In addition to your work email account (Exchange Server), you can add other accounts such as Outlook.com or Gmail to the same profile in Outlook. As you go through your task list and your calendar, do similar tasks together.

I have 10 minutes: What should I read first in my Inbox?

• It’s considered best practice to set your Quick Click flag to Today (which is the default).
• This is a simple feature that is perfect for any professional who is constantly in and out of meetings every day.
• If you have more than three messages to discuss, don't flag each one because they will pollute your task list.
• There a tons of postings listing tons of errors, but Microsoft didn't fix any of them and will release it anyways.
• Now is your turn to apply them daily and improve your productivity.
• To do this, select the Recurrence button and change the end date.

Any time you find yourself repeatedly doing the same steps in Outlook, try creating a Quick Step. Collapse the top-level Contact Group folder so that you aren’t distracted by the unread messages in the folders beneath it. For example, we saw how to use Quick Steps, keyboard shortcuts, and calendar reminders.

Fix Tech Issues Fast

But because it’s in your task list, you can move on to your next message, knowing that you will return fix MFA prompts not working to your flagged items later. If you receive a large volume of messages (more than 200 messages a day), search folders might be a good way for you to parse mail from different senders. If you are short on time, for example, between meetings, you can read the messages in blue – messages sent directly to you. Often these messages are waiting on you for the next step and are the most important.

Advanced: How do I create a Search Folder for email messages?

Outlook and Office 365 sync issues can be frustrating but are almost always fixable. Start with basic network checks, enable Cached Exchange Mode, and repair your data files if needed. For persistent problems, rebuild your Outlook profile or use FixTechGuide’s free diagnostic tools to automate detection of authentication and Repair Outlook Profile Online IMAP errors in seconds.

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And as projects change, update your Quick Steps so that they are only the things you really do. For reference messages that you have responded to or otherwise dealt with. Your Quick Click category should be the category that you apply most often.



Let rules help you to read what is most interesting and pertinent to you. Read and unread states in Outlook help by showing you quickly which messages have been read at least once and which have not. However, the read and unread states of messages can be easily be triggered by clicking around your messages so they aren’t a perfect record — just a tool.